Carriage of Additional Passengers — Static Charter Events

This plan establishes the procedures, risk assessment framework, and responsibilities governing the carriage of persons above the vessel's normal maximum passenger complement during static charter events alongside and at anchor.

Yachting Concept Monaco has prepared this plan in accordance with Cayman Islands Guidance Note CIGN 2025-06 (The Carriage of Additional Passengers on Commercial Yachts, Rev 1.0) and the Cayman Islands Merchant Shipping Act (2024), section 159(1). It applies to all Cayman Islands-registered Large Yachts (Yacht Code Part A) and Passenger Yachts (Yacht Code Part B) managed by the company that are engaged in commercial use and seeking to embark persons above the maximum number normally permitted under their certification.

1. Scope and Definitions

1.1 Applicability

This plan applies whenever the vessel intends to embark persons in excess of her certificated maximum passenger complement during a static charter event — that is, an event conducted whilst the vessel is secured alongside a berth or pontoon, or whilst riding at anchor or a river buoy. It does not apply to the carriage of additional passengers whilst the vessel is underway, which requires a separate assessment and remains subject to more restrictive regulatory requirements.

1.2 Definitions

For the purposes of this plan, the following definitions apply. Where a term is also defined in the Cayman Islands Shipping Registry (CISR) Yacht Code, the Yacht Code definition takes precedence.

Additional passengers means all persons embarked above the maximum number of passengers the vessel is normally permitted to carry in commercial use — up to 12 for a Large Yacht (Part A) and up to 36 for a Passenger Yacht (Part B).

Occasional workers means persons engaged to perform specific duties during the event (security, catering, entertainment) who are signed on the vessel's crew agreement as occasional workers in accordance with the CISR Yacht Code Common Annexes — Annex E. Such persons are not counted as additional passengers provided they are correctly signed on before embarkation.

Event means a hosted gathering of guests conducted whilst the vessel is in a static condition, either alongside or at anchor.

CISR means the Cayman Islands Shipping Registry.

LONO means a Letter of No Objection issued by the CISR confirming no regulatory objection to the event, without constituting a formal exemption.

2. Regulatory Framework

2.1 Flag State Requirements

The Cayman Islands Merchant Shipping Act (2024), section 159(1), provides for the temporary exemption of vessels from the full requirements of the Merchant Shipping (Pleasure Yachts Carrying Passengers) Regulations, 2011. When such an exemption is sought, it is processed through the CISR technical department.

The type of approval required from the CISR depends on the nature and location of the event:

2.2 Coastal and Port State Requirements

When the vessel is operating outside Cayman Islands domestic waters — which is almost always the case for yachts managed by Yachting Concept Monaco — the agreement of the authority having jurisdiction over the waters in which the event is to be held must also be obtained. Operating without such agreement exposes the vessel to detention by Port State Control and potential penalties against the master and owner. CISR will initially issue a draft exemption pending confirmation of the relevant coastal or port state authority's agreement.

Contact details for port and coastal state authorities can be found through the International Maritime Organization (IMO) Global Integrated Shipping Information System (GISIS) under 'Contact Points'.

2.3 ISM Code Obligations

The International Safety Management (ISM) Code, Section 7 requires the company to establish procedures for the safe conduct of all shipboard operations. The carriage of additional passengers for a static event constitutes a non-routine operation and must be managed within the vessel's Safety Management System (SMS). In accordance with ISM Code Section 8, the potential emergency scenarios associated with large guest numbers must be identified and planned for in advance. This plan, together with its associated risk assessments, fulfils both obligations.

3. Responsibilities

3.1 Company (Yachting Concept Monaco — DPA)

The Designated Person Ashore (DPA) is responsible for:

• Maintaining this plan and its associated risk assessment templates as living documents within the SMS;
• Reviewing and approving the event-specific risk assessment prepared by the master before submission to CISR;
• Liaising with the CISR technical department to obtain the relevant exemption or LONO;
• Coordinating with the vessel's insurer to ensure that the proposed event is covered under the existing policy terms;
• Ensuring that the stability study for the vessel has been approved and is available on board.

3.2 Master

The master is the person ultimately responsible for the safety of the vessel and all persons on board, and the decision to proceed with any event rests with them. The master's specific responsibilities in relation to this plan include:

• Reviewing the pre-populated risk assessment template and tailoring it to the specific event — including location, date, forecast weather, guest numbers, and any particular hazards identified;
• Confirming in writing that the event loading case has been checked against the approved stability study;
• Briefing all crew on their event duties and confirming crew readiness before embarkation of guests;
• Ensuring that all additional passengers and any event staff who are not signed as occasional workers are counted and recorded in the deck log;
• Conducting or supervising the guest safety briefing before or immediately after embarkation;
• Retaining authority to postpone, modify, or terminate the event at any time should conditions deteriorate or safety be compromised.

3.3 Officers and Crew

Officers and crew are responsible for carrying out their assigned duties during the event as briefed by the master, including guest management, emergency station responsibilities, gangway or tender watch, and compliance with hours-of-rest requirements.

4. Application Process

4.1 Advance Notice

Applications to the CISR for an exemption letter or LONO must be submitted with as much notice as possible. Large events are frequently arranged at short notice; for this reason Yachting Concept Monaco maintains a pre-populated risk assessment template (see Sections 6 and 7 of this plan) that can be rapidly tailored for a specific event and submitted without delay.

4.2 Submission Requirements

All applications must be submitted by email to technical@cishipping.com and must include:

• The completed CISR Request for Services form;
• The event-specific risk assessment, based on the templates in this plan and reviewed and signed by the master;
• Confirmation that the stability loading case for the proposed guest numbers has been verified against the approved stability study;
• The DPA's written endorsement of the risk assessment.

4.3 Insurer Notification

The vessel's insurer must be notified of any event involving additional passengers. The DPA shall obtain written confirmation from the insurer that the event falls within the scope of the policy before the exemption application is submitted to CISR.

5. Pre-Event Checklist

The following checks must be completed and recorded in the deck log before any event involving additional passengers commences. This list supplements — and does not replace — the risk assessments at Sections 6 and 7.

6. Risk Assessment — Events Alongside

See the separate document: Risk Assessment — Additional Passengers: Events Alongside

7. Risk Assessment — Events at Anchor

See the separate document: Risk Assessment — Additional Passengers: Events at Anchor

8. Emergency Arrangements

8.1 Muster and Evacuation

The normal vessel muster list must be reviewed before each event and, where necessary, supplemented with a specific event muster arrangement that accounts for the additional number of persons on board. Muster stations must have sufficient clear space to accommodate all persons whilst allowing crew to carry out their emergency duties unimpeded — including fire team dressing, flaking out fire hoses, and preparations for evacuation. Where passenger numbers are large, 'virtual crew corridors' should be designated and communicated to guests during the pre-event briefing.

8.2 Evacuation at Anchor

For events at anchor, the master must estimate the total evacuation time from ship to shore before the event commences. Where this time is assessed as unacceptable, arrangements should be made for a local passenger vessel to stand by during the event. The maximum significant wave height at which safe guest transfer by tender is permitted must be determined in advance and recorded in the event risk assessment.

8.3 Firefighting

All temporary entertainment structures, external cooking equipment, and decoration must be assessed for fire risk before embarkation. Open flames and smoking must be managed in accordance with the vessel's fire prevention policy. The location and access routes to all portable fire extinguishers must be confirmed clear and unobstructed before the event begins.

8.4 Communication with Shore

For events alongside, the master must confirm that at least one adjacent vessel — where it has been designated as a secondary means of escape — has agreed to serve in that capacity for the duration of the event. Contact details for the harbour master, the insurer's emergency line, and the port authority must be immediately accessible on the bridge.

9. References and Related Documents

• Cayman Islands Guidance Note CIGN 2025-06 — The Carriage of Additional Passengers on Commercial Yachts, Rev 1.0
• Cayman Islands Shipping Notice CISN 01/2025 — Carriage of Additional Guests on Private Yachts
• Cayman Islands Merchant Shipping Act (2024), section 159(1)
• CISR REG Yacht Code, Part A (Large Yachts) and Part B (Passenger Yachts)
• CISR Yacht Code Common Annexes — Annex E (Occasional Workers)
• ISM Code, Sections 7 and 8
• IMO GISIS — Contact Points for Port and Coastal State Authorities
• Vessel Stability Study (approved, held on board)
• SMS Section 8 — Emergency Preparedness
• Approved Muster List