Plans
Risk Assessment — Additional Passengers: Events at Anchor
Pre-populated risk assessment for the carriage of additional passengers on M/Y WAVE during static charter events at anchor or on a river buoy, in accordance with CIGN 2025-06.
This risk assessment is the standing pre-populated template for static charter events on M/Y WAVE whilst the vessel is riding at anchor or on a river buoy. It must be reviewed by the master, tailored for each specific event, and endorsed by the Designated Person Ashore (DPA) before submission to the Cayman Islands Shipping Registry (CISR) as part of the exemption application.
Events at anchor carry additional responsibilities compared to events alongside. Depending on position, a CISR exemption is required (not merely a Letter of No Objection), liferaft and lifejacket requirements are more demanding, guest transfer safety must be formally assessed, and evacuation planning must account for the vessel being away from a fixed berth.
| Vessel | M/Y WAVE |
| Risk Assessment No. | RA-AP-02-YEAR-SEQ |
| Work Activity | Carriage of additional passengers during a static charter event at anchor / river buoy |
| Maximum Persons on Board | Up to 100 guests + crew (per approved stability study, KM Yacht Design, Rev 0, 03 Mar 2026) |
| Template Version | 1.0 — 15 Apr 2026 |
| Event-Specific Revision | TO BE COMPLETED BY MASTER |
| Event Date(s) | TO BE COMPLETED |
| Anchorage Location | TO BE COMPLETED — anchorage name / coordinates / port authority area: Yes/No |
| Within Port Authority Limits? | YES / NO — determines liferaft requirement |
| Actual Guest Numbers | TO BE COMPLETED |
| Total Persons on Board | TO BE COMPLETED — guests + all crew |
| Prepared by | Master: NAME |
| Endorsed by (DPA) | Christophe Guegan |
Liferaft capacity requirements differ depending on whether the vessel is anchoring within or outside port authority limits. Within port limits, liferafts must accommodate 100% of total persons on board. Outside port limits, liferafts must accommodate 125% of total persons on board. Confirm the vessel's liferaft total before the event and record the applicable requirement in this document.
This template must be tailored for each event. Fields marked TO BE COMPLETED must be filled in by the master before the risk assessment is considered valid. The DPA must review and sign the completed assessment before submission to CISR for an exemption.
Risk Rating Matrix
Risk is assessed by combining the likelihood of harm with the severity of harm. Where the resulting risk factor is rated Medium or above, additional control measures must be implemented and recorded in the table at Section 3.
| Slight Harm | Moderate Harm | Extreme Harm | |
|---|---|---|---|
| Very Unlikely | Very Low | Very Low | Medium |
| Unlikely | Very Low | Low | High |
| Likely | Low | High | Very High |
| Very Likely | Low | Very High | Very High |
1. Identified Hazards and Existing Control Measures
This risk assessment covers all hazards applicable to events at anchor. Hazards that also apply to events alongside are carried forward and annotated accordingly; hazards specific to the anchored condition are identified clearly.
| No. | Hazard | Existing Control Measures | Event-Specific Remarks |
|---|---|---|---|
| AP-B-01 | Event not permitted by Port Authority (if within port limits) or Coastal State (if outside port limits) | (a) CISR exemption application submitted with this risk assessment before the event. (b) Port authority or coastal state agreement obtained in writing before guests embark — CISR will issue a draft exemption pending this confirmation. (c) Written agreements held on board. | CONFIRM: Authority contacted: ____. Agreement reference: ____. Date received: ____ |
| AP-B-02 | Event not covered under insurer's standard terms | (a) Insurer notified in writing before each event with full details of guest numbers, anchorage, and duration. (b) Written confirmation of coverage obtained before guests embark. | CONFIRM: Insurer confirmation reference / Date |
| AP-B-03 | Inadequate stability for the anticipated guest loading | (a) Stability study approved by RINA (KM Yacht Design, Rev 0, 03 Mar 2026) demonstrates compliance with IMO criteria for up to 100 guests in all four loading cases. (b) Master verifies the anticipated loading case against the approved stability study before the event. (c) Crew briefed on guest distribution by deck to maintain the vessel within studied parameters. The stability study is specifically prepared for static conditions; these are not seagoing conditions. | CONFIRM: Loading case number applied: ____ |
| AP-B-04 | Anchor dragging — vessel moves position during event | (a) Anchorage survey conducted before dropping anchor; suitable holding ground confirmed. (b) Adequate scope of chain deployed for depth and forecast conditions. (c) Anchor watch maintained throughout event with position monitoring. (d) Go/no-go anchor watch criteria established before event. | COMPLETE: Depth at anchorage = __ m. Chain scope = __ m / __ shackles. Anchor watch assigned to: ____ |
| AP-B-05 | Adverse weather — wind, swell, or sea state deteriorating during event | (a) Detailed weather forecast reviewed within 24 hours of event, including wind, swell, and wave height. (b) Master to set go/no-go weather limits before the event, recorded below and in the deck log. (c) Bridge watch to monitor conditions throughout; master to suspend or terminate event if limits are approached. (d) Vessel must be in good weather conditions throughout; stability study is prepared for static conditions only. | COMPLETE: Go/no-go wind limit = __ kn. Max Hs = __ m. Forecast at event time: wind = __, Hs = __, swell = __ |
| AP-B-06 | Tender / guest transfer operations — persons falling overboard or injury during transfer | (a) Maximum significant wave height (Hs) for safe guest transfer by tender determined before the event and recorded in this document. (b) Tender transfer operations suspended if Hs exceeds the stated limit. (c) Crew member stationed at embarkation/disembarkation point throughout transfer operations. (d) Guests assisted one at a time during transfer; no overcrowding on swim platform or boarding ladder. | COMPLETE: Max Hs for tender transfer = __ m. Tender operator: ____ |
| AP-B-07 | Liferaft capacity insufficient for total persons on board | (a) Liferaft total capacity confirmed against applicable requirement before event: 100% if within port authority limits; 125% if outside. (b) All liferafts confirmed serviceable and within inspection dates. (c) Additional hire liferaft(s) arranged if existing capacity is insufficient. | COMPLETE: Total POB = __. Required liferaft capacity: __ (100%) or __ (125%). Available capacity = __. Compliant: Y/N |
| AP-B-08 | Lifejacket supply insufficient or unsuitable for persons on board | (a) Lifejackets confirmed ≥ 110% of total persons on board before event commences. (b) Child lifejackets and/or infant lifejackets confirmed for each child or infant on board. (c) Lifejacket locations communicated to guests during pre-event safety briefing. | COMPLETE: Total POB = __. Required lifejackets = __ (110%). Available = __. Child/infant jackets: __ |
| AP-B-09 | Muster station overcrowding — insufficient space for emergency duties | (a) Event muster arrangement prepared accounting for additional persons on board. (b) Muster stations confirmed to have sufficient clear space for all persons plus crew emergency duties (fire team dressing, hose flaking, evacuation preparation). (c) Virtual crew corridors designated on deck plan and communicated at pre-event briefing. | CONFIRM: Event muster plan prepared and crew briefed: Y/N. Crew corridors designated: Y/N |
| AP-B-10 | Evacuation delayed — ship-to-shore time unacceptable | (a) Total evacuation time estimated for all persons on board, from vessel to a place of safety ashore, before event commences. (b) If estimated time is assessed as unacceptable by the master, a local passenger vessel is arranged on standby for the duration of the event. (c) Standby vessel contact details held on bridge. | COMPLETE: Estimated ship-to-shore evacuation time = __ min. Standby vessel arranged: Y/N. If yes, vessel name/contact: ____ |
| AP-B-11 | Inadequate guest counting — persons unaccounted for in emergency | (a) Guest list with total number provided by charterer before embarkation. (b) Headcount carried out by crew on embarkation and disembarkation, at gangway and tender. (c) Ship-side and shore-side (or tender) counts reconciled before boarding is closed. | CONFIRM: Headcount procedure assigned to: ____ |
| AP-B-12 | Insufficient or inadequate guest safety briefing | (a) Pre-event safety briefing conducted before or immediately after embarkation, covering: emergency alarm signal, muster stations, lifejacket locations and donning, means of egress, tender boarding procedures, swimming restrictions, and smoking restrictions. (b) Briefing recorded in the deck log. | CONFIRM: Briefing officer assigned: ____ |
| AP-B-13 | Guests wandering into restricted or hazardous areas (deck hazards heightened at anchor) | (a) Restricted areas identified and physically barred before guests embark (engine room access, anchor windlass, tender operations area, crew spaces). (b) At least one crew member on roving patrol during the event. (c) Restricted areas communicated during pre-event briefing. | COMPLETE: Restricted areas secured: Y/N. Patrol crew assigned: ____ |
| AP-B-14 | Fire from temporary cooking or entertainment equipment | (a) All temporary equipment inspected by the engineer before use. (b) Only equipment approved by the master may be brought on board. (c) Smoking permitted only in designated areas. (d) Fire extinguishers confirmed serviceable and accessible. | CONFIRM: Equipment inspection: Y/N. Smoking area: ____ |
| AP-B-15 | Garbage management — overboard discharge, littering from guests | (a) Garbage management plan applied throughout the event. (b) Sufficient bins provided on all guest decks. (c) Guests briefed on no-overboard discharge rule during pre-event safety briefing. (d) Crew to conduct garbage collection and separation throughout event. | CONFIRM: Garbage plan applied: Y/N |
| AP-B-16 | Sewage management — discharge in controlled or protected waters | (a) Sewage holding tanks confirmed operational and capacity checked before event. (b) No overboard sewage discharge in port authority limits or coastal protected areas. (c) Sewage managed in accordance with MARPOL Annex IV and local port authority requirements. | COMPLETE: Sewage tank capacity at event start = __ %. Sufficient for event duration: Y/N |
| AP-B-17 | Crew fatigue — hours of work and rest not maintained | (a) Crew hours-of-rest records reviewed before the event to confirm compliance. (b) Additional temporary crew signed as occasional workers if needed to maintain rest periods. | CONFIRM: Hours-of-rest review completed: Y/N |
| AP-B-18 | Crowd control and security on board | (a) Event organiser designated as point of contact for guest management. (b) Security staff engaged for events above THRESHOLD guests; signed as occasional workers or counted as additional passengers. (c) Crowd control briefing delivered to security staff including emergency procedures. | COMPLETE: Security staff: __ (occasional workers: Y/N) |
2. Initial Risk Factor Assessment
| Hazard No. | Likelihood | Severity | Initial Risk Factor | Additional Measures Required? |
|---|---|---|---|---|
| AP-B-01 | Unlikely | Moderate | Low | No |
| AP-B-02 | Very Unlikely | Moderate | Very Low | No |
| AP-B-03 | Unlikely | Extreme | High | Yes |
| AP-B-04 | Unlikely | Extreme | High | Yes |
| AP-B-05 | Likely | Extreme | Very High | Yes |
| AP-B-06 | Likely | Extreme | Very High | Yes |
| AP-B-07 | Unlikely | Extreme | High | Yes |
| AP-B-08 | Unlikely | Extreme | High | Yes |
| AP-B-09 | Likely | Moderate | High | Yes |
| AP-B-10 | Likely | Extreme | Very High | Yes |
| AP-B-11 | Unlikely | Moderate | Low | No |
| AP-B-12 | Unlikely | Moderate | Low | No |
| AP-B-13 | Likely | Moderate | High | Yes |
| AP-B-14 | Unlikely | Extreme | High | Yes |
| AP-B-15 | Likely | Slight | Low | No |
| AP-B-16 | Unlikely | Moderate | Low | No |
| AP-B-17 | Unlikely | Moderate | Low | No |
| AP-B-18 | Likely | Moderate | High | Yes |
3. Additional Control Measures
| Hazard No. | Further Control Measures | Responsible | Completion Date | Review Date |
|---|---|---|---|---|
| AP-B-03 | (a) Specific loading case confirmed against stability study for actual guest number and deck distribution. (b) Crew assigned to manage guest movement to maintain studied weight distribution. | Master | Before event | Each event |
| AP-B-04 | (a) Pre-event anchor watch plan prepared with drag detection criteria and abort procedure. (b) Engineer to maintain propulsion readiness throughout event. (c) Navigate anchor watch log maintained. | Master / Chief Officer | Before event | Each event |
| AP-B-05 | (a) Go/no-go weather limits formally recorded in deck log. (b) Dedicated bridge watch throughout event with instructions to notify master immediately if conditions deteriorate. (c) Abort/evacuation trigger criteria established and communicated to all crew at briefing. | Master | Before event | Each event |
| AP-B-06 | (a) Tender transfer risk assessment completed for specific conditions at anchorage. (b) Maximum Hs for transfer recorded and posted at tender boarding point. (c) Tender operations suspended when limit is reached; guests retained on board until conditions improve or alternative evacuation arranged. | Master / Bosun | Before event | Each event |
| AP-B-07 | (a) Liferaft capacity calculation completed and documented (POB × 100% or 125% as applicable). (b) Additional hire liferaft arranged and confirmed on board if vessel's own capacity is insufficient. (c) Liferaft deployment positions reviewed and communicated to crew. | Master | Before event | Each event |
| AP-B-08 | (a) Full lifejacket inventory completed: total count, sizes, locations. (b) Sufficient child / infant jackets confirmed and located at muster stations. (c) Any shortfall addressed before event commences. | Chief Officer | Before event | Each event |
| AP-B-09 | (a) Event muster plan prepared showing guest muster areas and crew corridors. (b) All crew briefed on extended muster duties including guest crowd management. (c) Plan posted at muster stations for event duration. | Master / Chief Officer | Before event | Each event |
| AP-B-10 | (a) Ship-to-shore evacuation time estimate documented. (b) If time exceeds master's acceptable threshold, standby vessel arranged, briefed on event details, and confirmed in position before guests embark. (c) Standby vessel skipper has vessel's VHF working channel. | Master | Before event | Each event |
| AP-B-13 | (a) Pre-event walkthrough confirming all restricted areas physically secured. (b) Named crew members assigned to patrol with defined areas and check-in intervals. | Chief Officer | Before event | Each event |
| AP-B-14 | (a) Written inventory of all temporary equipment from event organiser provided and checked by engineer. (b) If open-flame catering is used, fire watch officer assigned for duration; never left unattended. | Chief Engineer | Before event | Each event |
| AP-B-18 | (a) Security briefing delivered to all security staff covering vessel emergency procedures, restricted areas, and chain of command. (b) Security staffing level confirmed sufficient for total guest numbers. | Master | Before event | Each event |
4. Stability Compliance Record
This section must be completed by the master and attached to the risk assessment before submission.
| Item | Detail |
|---|---|
| Stability Study Reference | KM Yacht Design, Rev 0, 03 Mar 2026 — approved by RINA |
| Applicable Loading Case | COMPLETE — Loadcase 2.1 / 2.2 / 2.3 / 2.4 |
| Displacement at Loading Case | COMPLETE — see stability study |
| Initial GM | COMPLETE m — required ≥ 0.150 m |
| Max GZ | COMPLETE m at ° — required ≥ 0.200 m at ≥ 25° |
| Crowding angle (one side) | COMPLETE ° — required ≤ 10° |
| All IMO criteria met? | YES / NO |
| Guest distribution by deck | COMPLETE — Main Deck: __, Upper Deck: __, Sun Deck: __ |
| Master's confirmation | I confirm the above loading case has been verified against the approved stability study and is within permitted limits. |
5. Liferaft and Lifejacket Record
| Item | Requirement | Available | Compliant? |
|---|---|---|---|
| Total Persons on Board (POB) | COMPLETE | — | |
| Liferaft capacity (within port limits) | 100% of POB = __ persons | __ persons | Y/N |
| Liferaft capacity (outside port limits) | 125% of POB = __ persons | __ persons | Y/N |
| Lifejackets (adult) | 110% of POB = __ | __ | Y/N |
| Lifejackets (child) | 1 per child on board = __ | __ | Y/N |
| Lifejackets (infant) | 1 per infant on board = __ | __ | Y/N |
6. Master's Declaration
I confirm that I have reviewed this risk assessment, tailored it for the specific event described above, verified all existing control measures are in place, completed the stability compliance record and liferaft/lifejacket record, and arranged for all additional control measures to be completed before guests embark. I am satisfied that the risks have been reduced to an acceptable level and that it is safe to proceed with this event.
| Master's Name | |
| Signature | |
| Date | |
| Total Persons on Board (guests + crew) | |
| Loading Case Applied | |
| Within Port Authority Limits? | YES / NO |
7. DPA Endorsement
| DPA Name | Christophe Guegan |
| Signature | |
| Date | |
| Endorsement | I have reviewed this risk assessment and am satisfied it meets the standard required by CIGN 2025-06 and the vessel's SMS. This document is submitted as part of the CISR exemption application. |
| Version | Date | Editor | Revision History |
|---|---|---|---|
| 1.0 | 15 Apr 2026 | Christophe Guegan | Initial issue — template for events at anchor / river buoy |
Risk Assessment — Additional Passengers: Events Alongside
Pre-populated risk assessment for the carriage of additional passengers on M/Y WAVE during static charter events alongside a berth or pontoon, in accordance with CIGN 2025-06.
Master
Standing orders issued by the Captain covering conduct, safety, security, working arrangements and disciplinary procedures for all crew members.
