Plans
Risk Assessment — Additional Passengers: Events Alongside
Pre-populated risk assessment for the carriage of additional passengers on M/Y WAVE during static charter events alongside a berth or pontoon, in accordance with CIGN 2025-06.
This risk assessment is the standing pre-populated template for static charter events on M/Y WAVE whilst the vessel is secured alongside a berth or pontoon. It must be reviewed by the master, tailored for each specific event, and endorsed by the Designated Person Ashore (DPA) before submission to the Cayman Islands Shipping Registry (CISR) or the vessel's insurer.
| Vessel | M/Y WAVE |
| Risk Assessment No. | RA-AP-01-YEAR-SEQ |
| Work Activity | Carriage of additional passengers during a static charter event alongside |
| Maximum Persons on Board | Up to 100 guests + crew (per approved stability study, KM Yacht Design, Rev 0, 03 Mar 2026) |
| Template Version | 1.0 — 15 Apr 2026 |
| Event-Specific Revision | TO BE COMPLETED BY MASTER |
| Event Date(s) | TO BE COMPLETED |
| Event Location | TO BE COMPLETED — berth name, port, country |
| Actual Guest Numbers | TO BE COMPLETED |
| Prepared by | Master: NAME |
| Endorsed by (DPA) | Christophe Guegan |
This template must be tailored for each event. Fields marked TO BE COMPLETED must be filled in by the master before the risk assessment is considered valid. The DPA must review and sign the completed assessment before submission to CISR.
Risk Rating Matrix
Risk is assessed by combining the likelihood of harm with the severity of harm. Where the resulting risk factor is rated Medium or above, additional control measures must be implemented and recorded in the table at Section 3.
| Slight Harm | Moderate Harm | Extreme Harm | |
|---|---|---|---|
| Very Unlikely | Very Low | Very Low | Medium |
| Unlikely | Very Low | Low | High |
| Likely | Low | High | Very High |
| Very Likely | Low | Very High | Very High |
1. Identified Hazards and Existing Control Measures
The following table lists all foreseeable hazards applicable to events alongside. The master must review each hazard, confirm the existing control measures are in place, and note any event-specific remarks in the final column.
| No. | Hazard | Existing Control Measures | Event-Specific Remarks |
|---|---|---|---|
| AP-A-01 | Event not permitted by the harbour master or port authority | (a) Harbour master agreement is always sought in writing before the event date. (b) Written confirmation is held on board before guests embark. | CONFIRM: Date agreement received / Reference No. |
| AP-A-02 | Event not covered under insurer's standard terms | (a) Insurer is notified in writing before each event. (b) Written confirmation of coverage is obtained before guests embark. | CONFIRM: Insurer confirmation reference / Date |
| AP-A-03 | Inadequate stability for the anticipated guest loading | (a) Stability study approved by RINA (KM Yacht Design, Rev 0, 03 Mar 2026) demonstrates compliance with IMO criteria for up to 100 guests in all four loading cases. (b) Master verifies the anticipated loading case against the approved stability study before the event. (c) Crew are briefed on guest distribution by deck to maintain the vessel within studied parameters. | CONFIRM: Loading case number applied |
| AP-A-04 | Gangway overloading — structural failure or persons falling | (a) Maximum safe working load (SWL) of gangway posted at head and foot. (b) Crew member stationed at gangway throughout embarkation, event, and disembarkation. (c) One-way flow enforced during embarkation and disembarkation. (d) Guests briefed on gangway conduct during pre-event safety briefing. | CONFIRM: Gangway SWL posted / Crew member assigned |
| AP-A-05 | State of tide — change in gangway angle, freeboard, or mooring loads | (a) Tidal range for event location and date reviewed during passage planning / event preparation. (b) Gangway angle and mooring tensions monitored throughout the event. (c) Crew assigned to adjust mooring lines and gangway as required during the event. | COMPLETE: Tidal range at event location = __ m. HW/LW times during event = __ |
| AP-A-06 | Adverse weather during event — wind, rain, swell at berth | (a) Wind and weather forecast reviewed within 24 hours of event. (b) Master to set go/no-go weather limits before the event (recorded below). (c) Anemometer monitored throughout event; master to suspend/terminate event if limits are reached. | COMPLETE: Go/no-go wind limit = __ kn. Forecast = __ |
| AP-A-07 | Inadequate guest counting — persons unaccounted for in emergency | (a) Guest list with total number provided by charterer before embarkation. (b) Headcount carried out at gangway on embarkation and disembarkation. (c) Ship-side and shore-side counts reconciled before gangway is lifted. | CONFIRM: Headcount procedure assigned to: ____ |
| AP-A-08 | Insufficient or inadequate guest safety briefing | (a) Pre-event safety briefing conducted covering: emergency alarm signal, muster stations, lifejacket locations, means of egress, smoking restrictions, and gangway conduct. (b) Briefing recorded in the deck log. | CONFIRM: Briefing officer assigned: ____ |
| AP-A-09 | Guests wandering into restricted or hazardous areas | (a) Restricted areas identified and physically barred before guests embark (engine room access, crew areas, tender garage). (b) At least one crew member on roving patrol during the event to redirect guests. (c) Restricted areas communicated to guests during pre-event briefing. | COMPLETE: Restricted areas identified and secured: Y/N |
| AP-A-10 | Fire from temporary cooking equipment, open flames, or decoration | (a) All temporary entertainment or cooking equipment inspected by the engineer before use. (b) Only equipment approved by the master may be brought on board. (c) Smoking permitted only in designated areas; no smoking elsewhere to be enforced. (d) Fire extinguishers confirmed serviceable and accessible before event commences. | CONFIRM: Equipment inspection completed: Y/N. Smoking area designated: ____ |
| AP-A-11 | Crew fatigue — hours of work and rest not maintained | (a) Crew hours-of-rest records reviewed before the event to confirm compliance. (b) Additional temporary crew signed on as occasional workers if required to maintain rest periods. (c) DPA consulted if rest requirements cannot be met with available crew. | CONFIRM: Hours-of-rest review completed: Y/N |
| AP-A-12 | Crowd control — large guest numbers, panic, or disorderly behaviour | (a) Event organiser responsible for managing guest behaviour; designated point of contact identified before event. (b) Security staff engaged for events above THRESHOLD TO COMPLETE guests. (c) Any security personnel not signed as occasional workers are counted as additional passengers. | COMPLETE: Security staff: __ (occasional workers: Y/N) |
| AP-A-13 | Gangway or boarding point congestion — bottleneck during emergency egress | (a) At least two widely separated means of egress from the vessel confirmed available throughout the event. (b) Adjacent vessel (if designated as secondary escape route) has confirmed agreement to serve in this role. (c) Egress routes kept clear of decoration, equipment, and guests during the event. | CONFIRM: Secondary egress routes confirmed: ____ |
| AP-A-14 | Evacuation delay — large numbers, guests unfamiliar with vessel layout | (a) Evacuation time estimate prepared for the total number of persons on board. (b) Muster stations reviewed and supplemented with event-specific arrangement where required. (c) Crew corridors to muster stations kept clear of guests throughout the event. | COMPLETE: Estimated evacuation time: __ min |
| AP-A-15 | Secure assembly station shoreside not identified | (a) A designated shoreside assembly point is identified and agreed with the harbour master before the event. (b) Assembly point location communicated to event organiser and charterer. | COMPLETE: Shoreside assembly point: ____ |
2. Initial Risk Factor Assessment
| Hazard No. | Likelihood | Severity | Initial Risk Factor | Additional Measures Required? |
|---|---|---|---|---|
| AP-A-01 | Unlikely | Moderate | Low | No |
| AP-A-02 | Very Unlikely | Moderate | Very Low | No |
| AP-A-03 | Unlikely | Extreme | High | Yes |
| AP-A-04 | Likely | Moderate | High | Yes |
| AP-A-05 | Likely | Moderate | High | Yes |
| AP-A-06 | Likely | Moderate | High | Yes |
| AP-A-07 | Unlikely | Moderate | Low | No |
| AP-A-08 | Unlikely | Moderate | Low | No |
| AP-A-09 | Likely | Moderate | High | Yes |
| AP-A-10 | Unlikely | Extreme | High | Yes |
| AP-A-11 | Unlikely | Moderate | Low | No |
| AP-A-12 | Likely | Moderate | High | Yes |
| AP-A-13 | Unlikely | Extreme | High | Yes |
| AP-A-14 | Likely | Moderate | High | Yes |
| AP-A-15 | Unlikely | Moderate | Low | No |
3. Additional Control Measures
The following additional control measures are required for all hazards rated Medium or above. The master must confirm these measures are in place and record the completion date before the event commences.
| Hazard No. | Further Control Measures | Responsible | Completion Date | Review Date |
|---|---|---|---|---|
| AP-A-03 | (a) Confirm specific loading case against stability study for actual guest number and distribution. (b) Assign crew to manage guest movement between decks to maintain studied weight distribution. | Master | Before event | Each event |
| AP-A-04 | (a) Pre-event gangway inspection documented. (b) Gangway officer briefed on SWL and one-way flow requirement. | Officer of Watch | Before event | Each event |
| AP-A-05 | (a) Tidal calculations completed and mooring adjustment schedule prepared. (b) Crew assigned specifically to mooring watch during event. | Chief Officer | Before event | Each event |
| AP-A-06 | (a) Go/no-go weather limits formally recorded in deck log before event. (b) Bridge watch to report to master if wind or sea state approaches limits. | Master | Before event | Each event |
| AP-A-09 | (a) Pre-event walkthrough to confirm all restricted access points physically secured. (b) Crew patrol rota documented with names and areas. | Chief Officer | Before event | Each event |
| AP-A-10 | (a) Written inventory of all temporary equipment brought on board by event organiser to be provided and checked by engineer. (b) Fire watch assigned for duration of any open-flame use. | Chief Engineer / Engineer | Before event | Each event |
| AP-A-12 | (a) Confirm security staffing level and sign-on status (occasional workers) before embarkation. (b) Security briefing to include vessel emergency procedures. | Master | Before event | Each event |
| AP-A-13 | (a) Confirm minimum two egress routes clear and operational before any guest embarks. (b) Written confirmation from adjacent vessel (if applicable) held on board. | Master | Before event | Each event |
| AP-A-14 | (a) Event muster plan prepared and all crew briefed on additional muster responsibilities. (b) Crew corridors marked if deck layout warrants it. | Master / Chief Officer | Before event | Each event |
4. Master's Declaration
I confirm that I have reviewed this risk assessment, tailored it for the specific event described above, verified that all existing control measures are in place, and arranged for the additional control measures to be completed before guests embark. I am satisfied that the risks have been reduced to an acceptable level and that it is safe to proceed with this event.
| Master's Name | |
| Signature | |
| Date | |
| Total Persons on Board (guests + crew) | |
| Loading Case Applied |
5. DPA Endorsement
| DPA Name | Christophe Guegan |
| Signature | |
| Date | |
| Endorsement | I have reviewed this risk assessment and am satisfied it meets the standard required by CIGN 2025-06 and the vessel's SMS. |
| Version | Date | Editor | Revision History |
|---|---|---|---|
| 1.0 | 15 Apr 2026 | Christophe Guegan | Initial issue — template for events alongside |
Carriage of Additional Passengers
Procedures and risk assessment framework for carrying guests above the vessel's normal licensed capacity during static charter events alongside and at anchor, in compliance with Cayman Islands Guidance Note CIGN 2025-06.
Risk Assessment — Additional Passengers: Events at Anchor
Pre-populated risk assessment for the carriage of additional passengers on M/Y WAVE during static charter events at anchor or on a river buoy, in accordance with CIGN 2025-06.
