Familiarisations
02 - Crew Familiarisation
Familiarisation checklist for the new crew member to ensure they are fully aware of the yacht's operational protocols.
Checklist
On arrival / embarkation of any new crew member on board, it is the Captain’s responsibility to ensure that the new crew member is immediately familiarised and briefed on the following items.
| # | Crew contract | ✔︎ |
|---|---|---|
| 01 | Read and sign employment contract | |
| 02 | Inform about crew insurance, give claim form and insurance declaration | |
| 03 | Introduction to the drug and alcohol policy (incl. personal prescriptive medicine) | |
| 04 | Check originals of all personal documents as per employment procedure | |
| 05 | Collect copy of all personal documents as per employment procedure | |
| 06 | Master’s standing orders and SOLAS training manual | |
| 07 | MLC complaint procedure | |
| 08 | Location of statutory certificates | |
| 09 | User name, password & link for DeepBlue© | |
| 10 | Using of DeepBlue© including mandatory information, required documents, working hours (scheduler and hours of rest), HRM calendar and monthly payrolls. | |
| 11 | Introduction of new employee to all crew members |
| # | Introduction Safety & Security | ✔︎ |
|---|---|---|
| 12 | General walk around the deck of the yacht, highlighting means of access | |
| 13 | Stop-Work Authorities (SWA) procedure | |
| 14 | Remember that abandon ship order will be given by voice only by the Master | |
| 15 | Location of wet weather gear and PPG (personal protective gear) | |
| 16 | Location of emergency contacts list (management & local) | |
| 17 | Location of Medical Kit | |
| 18 | Location of the U.H.F. radios and charging station | |
| 19 | Onboard safety information, symbols and signs | |
| 20 | Walk through emergency escape routes and exits, fire extinguishers and fire equipment | |
| 21 | Explain actions to be taken when detecting fire, smoke, raising alarms | |
| 22 | Location and description of the fire and safety plans | |
| 23 | Location and description of the fire locker and/or Muster Station | |
| 24 | Location, types and description of all lifesaving equipment | |
| 25 | Explain immediate action to be taken in case of a Man Overboard (witnessed) | |
| 26 | Explain any specific emergency duties assigned including guest care and evacuation | |
| 27 | Explain watch keeping duties at sea or harbor (security, safety and service to the guest) | |
| 28 | Discuss security responsibilities and explain locking system (doors, hatches, gangway) |
| # | Brief by the Chief Engineer | ✔︎ |
|---|---|---|
| 29 | General walk through all machinery spaces, bilges, means of access and main equipment | |
| 30 | Location and description of the yachts control and monitoring system | |
| 31 | Location and rules of fire and watertight compartments | |
| 32 | Location and operation of the fire detection system | |
| 33 | Location and operation of the firefighting system | |
| 34 | Correct use of yacht WIFI/3G/VSAT internet connection and Cybersecurity | |
| 35 | Correct use of the toilet system |
| # | Interior Space and Rules | ✔︎ |
|---|---|---|
| 36 | General walk through the interior, pantry and laundry | |
| 37 | Guidelines of crew toiletries and usage. | |
| 38 | Issue and explanation of crew uniform and or safe working clothes. | |
| 39 | Explain permitted areas/personal freedom access onboard. Owners/guests on/off. | |
| 40 | Location and operation of washing machines, tumble dryers and laundry rules. | |
| 41 | Location and operation of dishwashers. | |
| 42 | Location of fridges, icemaker, interior stores. | |
| 43 | Highlight general interior and crew mess rules. | |
| 44 | Restrictions of access to galley, stores appliances and usage. | |
| 45 | Operation of the galley appliances, oven, extract ventilation system (winter crew). | |
| 46 | Location of the dry stores, cold stores and rules. | |
| 47 | General onboard hygiene rules. | |
| 48 | General guidelines of crew cabin maintenance. |
| Crew Member | Signature | |
|---|---|---|
| Full Name | I hereby confirm that I have been briefed and familiarised in all the above. | |
| Date and time | ||
| Master / Officer | Signature | |
|---|---|---|
| Full Name | I hereby confirm that the crew member listed above have been fully briefed and familiarised in all above issues and I will ensure that he will be further trained in accordance with company’s Safety Management System and any other on board safety training deemed relevant. | |
| Date and time | ||
Revision History
| Version | Date | Editor | Revision History |
|---|---|---|---|
| 1.0 | 01 Feb 2023 | Christophe Guegan | Initial Commit |
| 1.3 | 02 Dec 2023 | Christophe Guegan | Updated to Notion |
| 1.4 | 08 Jan 2026 | Christophe Guegan | Added SWA Procedure |
Master Familiarisation
Familiarisation checklist for the Master to ensure they are fully aware of the yacht's operational protocols.
Bridge Familiarisation
Bridge Officer Familiarisation checklist for the new Officer of the Watch (OOW) to ensure they are fully aware of the yacht's operational protocols.