Familiarisations
01 - Master Familiarisation
Familiarisation checklist for the Master to ensure they are fully aware of the yacht's operational protocols.
Checklist
On arrival / embarkation of a new captain on board, it is the former Captain’s responsibility to ensure that the new captain is immediately familiarised and briefed on the following items.
| # | Briefed by the DPA or the Manager | ✔︎ |
|---|---|---|
| 01 | Working language check | |
| 02 | Has agreed and signed Master’s job description, including the specific authority, duties and responsibilities of the Master. | |
| 03 | Have read and understood Safety Management Company’s policies and agree these will be posted for the benefit of the crew. | |
| 04 | Understands a key role of the Master is ensuring implementation of the SMS, promoting reporting and development of safe working practices aboard. | |
| 05 | Understands the importance of risk assessment, permits to work, drills, safety meetings and the hours of rest requirements. | |
| 06 | Have sighted Master’s standing orders and understand an approved version will be implemented aboard. | |
| 07 | Understands there are specific statutory obligations appropriate to the size and type of yacht the Master is required to comply with to the extent they apply to the yacht. | |
| 08 | Understands there are International Conventions including but not limited to SOLAS, MARPOL, STCW and MLC that shall be complied with to the extent they apply to the yacht. | |
| 09 | Knowledge of Cayman Islands Law and Procedures (LAP): LAP Manual, CI Yachtmaster’s Handbook | |
| 10 | Understands if the yacht’s certification lapses the insurance may be invalid. | |
| 11 | Has agreed to appoint the role of Safety Officer aboard to a suitably experienced crew member | |
| 12 | Has agreed to appoint the role of SSO to suitably qualified crew member | |
| 13 | Sighted the ship’s security plan and is aware of Master’s/SSO’s responsibilities | |
| 14 | Understands the responsibility of reporting of the financial activity | |
| 15 | Understands the importance of crew evaluation and appraisal |
| # | Brief by the Chief Engineer | ✔︎ |
|---|---|---|
| 16 | General walk through all machinery spaces, bilges, means of access and main equipment | |
| 17 | Current works in progress, technical deficiencies and operational status. | |
| 18 | Planned maintenance status. | |
| 19 | Next shipyard period planned works |
| # | To be acknowledged by the Relieving Master | ✔︎ |
|---|---|---|
| 20 | Emergency contact details given | |
| 21 | Details of agent/port/marina/shipyard. | |
| 22 | Current works in progress, technical deficiencies and operational status. | |
| 23 | Last monthly report reviewed | |
| 24 | Certificates and documentation appear to be complete and in good order. | |
| 25 | Open non-conformities and observations have been discussed and corrective action agreed. | |
| 26 | Class and flag situation | |
| 27 | FFE and LSA status and next yearly planned maintenance | |
| 28 | Fuel remaining onboard and hourly consumption | |
| 29 | Number of crew for deck/interior/engineering, including immigration status | |
| 30 | Manning and crew certifications | |
| 31 | Deepblue© access account created, and PMS familiarisation | |
| 32 | Overdue maintenance items identified in Deepblue© | |
| 33 | Accounting status and cash agreed on Deepblue© accounting section | |
| 34 | Vessel credit card given in hands | |
| 35 | Safes code/key given in hand (Master, Owner, Guests, Bridge office, …) | |
| 36 | Bridge familiarisation and manoeuvring characteristics |
| Amount and quantity to be acknowledged by the relieving captain | Quantity | Initials |
|---|---|---|
| Total Fuel quantity in tanks | ||
| Amount of cash given on hand | ||
| Quantity and number of credit cards transferred |
| Leaving Master | Signature | |
|---|---|---|
| Full Name | I hereby confirm that I have briefed and familiarised the new Master in all the above. | |
| Date and time | ||
| Relieving Master | Signature | |
|---|---|---|
| Full Name | I hereby confirm that I have been briefed and familiarised in all the above and I will ensure that I manage the vessel in accordance with company policies. | |
| Date and time | ||
| Version | Date | Editor | Revision History |
|---|---|---|---|
| 1.0 | 01 Feb 2023 | Christophe Guegan | Initial Commit |