# 02 - Crew Familiarisation

## Checklist

On arrival / embarkation of any new crew member on board, it is the Captain’s responsibility to ensure that the new crew member is immediately familiarised and briefed on the following items.

<table>
<thead>
  <tr>
    <th>
      #
    </th>
    
    <th>
      Crew contract
    </th>
    
    <th>
      ✔︎
    </th>
  </tr>
</thead>

<tbody>
  <tr>
    <td>
      01
    </td>
    
    <td>
      Read and sign employment contract
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      02
    </td>
    
    <td>
      Inform about crew insurance, give claim form and insurance declaration
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      03
    </td>
    
    <td>
      Introduction to the drug and alcohol policy (incl. personal prescriptive medicine)
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      04
    </td>
    
    <td>
      Check originals of all personal documents as per employment procedure
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      05
    </td>
    
    <td>
      Collect copy of all personal documents as per employment procedure
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      06
    </td>
    
    <td>
      Master’s standing orders and SOLAS training manual
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      07
    </td>
    
    <td>
      MLC complaint procedure
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      08
    </td>
    
    <td>
      Location of statutory certificates
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      09
    </td>
    
    <td>
      User name, password & link for DeepBlue©
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      10
    </td>
    
    <td>
      Using of DeepBlue© including mandatory information, required documents, working hours (scheduler and hours of rest), HRM calendar and monthly payrolls.
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      11
    </td>
    
    <td>
      Introduction of new employee to all crew members
    </td>
    
    <td>
      
    </td>
  </tr>
</tbody>
</table>

<table>
<thead>
  <tr>
    <th>
      #
    </th>
    
    <th>
      Introduction Safety & Security
    </th>
    
    <th>
      ✔︎
    </th>
  </tr>
</thead>

<tbody>
  <tr>
    <td>
      12
    </td>
    
    <td>
      General walk around the deck of the yacht, highlighting means of access
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      13
    </td>
    
    <td>
      Stop-Work Authorities (SWA) procedure
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      14
    </td>
    
    <td>
      Remember that abandon ship order will be given by voice only by the Master
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      15
    </td>
    
    <td>
      Location of wet weather gear and PPG (personal protective gear)
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      16
    </td>
    
    <td>
      Location of emergency contacts list (management & local)
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      17
    </td>
    
    <td>
      Location of Medical Kit
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      18
    </td>
    
    <td>
      Location of the U.H.F. radios and charging station
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      19
    </td>
    
    <td>
      Onboard safety information, symbols and signs
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      20
    </td>
    
    <td>
      Walk through emergency escape routes and exits, fire extinguishers and fire equipment
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      21
    </td>
    
    <td>
      Explain actions to be taken when detecting fire, smoke, raising alarms
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      22
    </td>
    
    <td>
      Location and description of the fire and safety plans
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      23
    </td>
    
    <td>
      Location and description of the fire locker and/or Muster Station
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      24
    </td>
    
    <td>
      Location, types and description of all lifesaving equipment
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      25
    </td>
    
    <td>
      Explain immediate action to be taken in case of a Man Overboard (witnessed)
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      26
    </td>
    
    <td>
      Explain any specific emergency duties assigned including guest care and evacuation
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      27
    </td>
    
    <td>
      Explain watch keeping duties at sea or harbor (security, safety and service to the guest)
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      28
    </td>
    
    <td>
      Discuss security responsibilities and explain locking system (doors, hatches, gangway)
    </td>
    
    <td>
      
    </td>
  </tr>
</tbody>
</table>

<table>
<thead>
  <tr>
    <th>
      #
    </th>
    
    <th>
      Brief by the Chief Engineer
    </th>
    
    <th>
      ✔︎
    </th>
  </tr>
</thead>

<tbody>
  <tr>
    <td>
      29
    </td>
    
    <td>
      General walk through all machinery spaces, bilges, means of access and main equipment
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      30
    </td>
    
    <td>
      Location and description of the yachts control and monitoring system
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      31
    </td>
    
    <td>
      Location and rules of fire and watertight compartments
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      32
    </td>
    
    <td>
      Location and operation of the fire detection system
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      33
    </td>
    
    <td>
      Location and operation of the firefighting system
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      34
    </td>
    
    <td>
      Correct use of yacht WIFI/3G/VSAT internet connection and Cybersecurity
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      35
    </td>
    
    <td>
      Correct use of the toilet system
    </td>
    
    <td>
      
    </td>
  </tr>
</tbody>
</table>

<table>
<thead>
  <tr>
    <th>
      #
    </th>
    
    <th>
      Interior Space and Rules
    </th>
    
    <th>
      ✔︎
    </th>
  </tr>
</thead>

<tbody>
  <tr>
    <td>
      36
    </td>
    
    <td>
      General walk through the interior, pantry and laundry
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      37
    </td>
    
    <td>
      Guidelines of crew toiletries and usage.
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      38
    </td>
    
    <td>
      Issue and explanation of crew uniform and or safe working clothes.
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      39
    </td>
    
    <td>
      Explain permitted areas/personal freedom access onboard.  Owners/guests on/off.
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      40
    </td>
    
    <td>
      Location and operation of washing machines, tumble dryers and laundry rules.
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      41
    </td>
    
    <td>
      Location and operation of dishwashers.
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      42
    </td>
    
    <td>
      Location of fridges, icemaker, interior stores.
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      43
    </td>
    
    <td>
      Highlight general interior and crew mess rules.
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      44
    </td>
    
    <td>
      Restrictions of access to galley, stores appliances and usage.
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      45
    </td>
    
    <td>
      Operation of the galley appliances, oven, extract ventilation system (winter crew).
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      46
    </td>
    
    <td>
      Location of the dry stores, cold stores and rules.
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      47
    </td>
    
    <td>
      General onboard hygiene rules.
    </td>
    
    <td>
      
    </td>
  </tr>
  
  <tr>
    <td>
      48
    </td>
    
    <td>
      General guidelines of crew cabin maintenance.
    </td>
    
    <td>
      
    </td>
  </tr>
</tbody>
</table>

<signature title="Crew Member">

I hereby confirm that I have been briefed and familiarised in all the above.

</signature>

<signature title="Master / Officer">

I hereby confirm that the crew member listed above have been fully briefed and familiarised in all above issues and I will ensure that he will be further trained in accordance with company’s Safety Management System and any other on board safety training deemed relevant.

</signature>

## Revision History

<revision-history-table>
<table>
<thead>
  <tr>
    <th>
      Version
    </th>
    
    <th>
      Date
    </th>
    
    <th>
      Editor
    </th>
    
    <th>
      Revision History
    </th>
  </tr>
</thead>

<tbody>
  <tr>
    <td>
      1.0
    </td>
    
    <td>
      01 Feb 2023
    </td>
    
    <td>
      Christophe Guegan
    </td>
    
    <td>
      Initial Commit
    </td>
  </tr>
  
  <tr>
    <td>
      1.3
    </td>
    
    <td>
      02 Dec 2023
    </td>
    
    <td>
      Christophe Guegan
    </td>
    
    <td>
      Updated to Notion
    </td>
  </tr>
  
  <tr>
    <td>
      1.4
    </td>
    
    <td>
      08 Jan 2026
    </td>
    
    <td>
      Christophe Guegan
    </td>
    
    <td>
      Added SWA Procedure
    </td>
  </tr>
</tbody>
</table>
</revision-history-table>