# Drill Reports This procedure sets out how the Master and crew of vessels managed by **Yachting Concept Monaco** record and report the statutory and safety drills carried out on board. It supports the requirements of ISM Code Section 8 (Emergency Preparedness) by ensuring that every drill conducted under the [Drill Schedule](/company/drill-schedule) produces a clear, auditable record. A drill that is not reported cannot be demonstrated to a surveyor, a Port State Control officer, or the Designated Person Ashore (DPA), and is therefore of limited value in proving the crew's readiness to respond to an emergency. ## Objective The objective of this procedure is to give the Master a consistent method for capturing what was practised, who took part, how the crew performed, and what follow-up action is required after each drill. Well-kept drill records allow the company to verify that the crew are competent, that life-saving and fire-fighting equipment functions correctly, and that any weaknesses identified during a drill are corrected before they matter in a real emergency. ## Responsibilities The Master is responsible for ensuring that drills are conducted in accordance with the schedule, that an accurate record of each drill is made promptly, and that the drills carried out in the previous month are summarised in the Master's monthly report to the DPA. The safety officer should assist the Master by recording the technical detail of the drill. ## Where drills are recorded All drills are logged as recurring tasks in the Planned Maintenance System (PMS) section of **Deepblue©**, which is the same system used to schedule them. When a drill is completed, the responsible officer should close out the corresponding task and record the date, the personnel who took part, a short narrative of what was practised, and any deficiencies or follow-up actions arising. The official log book entry remains the primary statutory record where the flag State requires it; the **Deepblue©** entry supports and cross-references that log book entry rather than replacing it. Drills should be discussed at the vessel's safety meetings so that lessons learned are shared with the whole crew, and the Master should report the drills conducted in the previous month in the Master's monthly report. ## What to record for each drill Every drill report should, as a minimum, capture the date and time, the type of drill, the names of those who participated, the equipment used, an honest assessment of how the drill went, and any corrective action required. The notes below set out the specific points to record for each type of drill so that the report demonstrates compliance with the minimum content required by the International Convention for the Safety of Life at Sea (SOLAS) and applicable Flag State instructions. The guidance is a summary only; always confirm the current requirements against SOLAS and the Flag State. ### Fire and abandon-ship drills Because each crew member must take part in at least one fire drill and one abandon-ship drill every month, the monthly report must clearly show which crew members participated and confirm that everyone on board met this requirement. The report should also note whether the drills were held within 24 hours of leaving port, which is required when more than 25% of the crew had not taken part in drills on board during the previous month. For fire drills, record that crew reported to their stations and prepared for the duties described on the Muster List, that fire pumps were started and two jets of water used to confirm the system operated correctly, and that firemen's outfits, personal rescue equipment, and the relevant communications equipment were checked. Note the verification of watertight doors, fire doors, fire dampers, and the main ventilation inlets and outlets in the drill area, together with the arrangements for any subsequent abandonment. Confirm in the record that all equipment used was returned to a fully operational condition immediately after the drill. For abandon-ship drills, record the muster of all persons at their stations, the demonstration of the order to abandon ship, and the preparation by personnel with Muster List duties. The report should confirm that all persons were suitably dressed, that lifejackets or immersion suits were correctly donned, that liferafts and rescue boats were prepared for launching as far as possible, and that the emergency lighting for mustering and abandonment was tested. Where searches for missing crew or passengers are practised in conjunction with either drill, this should be noted in the same report. ## Acting on the results A drill report is only complete once any deficiency it identifies has been captured as a follow-up action. Where a drill reveals a defect in equipment, a gap in training, or a weakness in a procedure, the Master should raise the appropriate corrective action and, where the matter affects the safety management system, report it to the DPA so that it can be addressed across the fleet. When in doubt as to whether a shortcoming should be reported, it is always best to report it. ## References - ISM Code, Section 8 — Emergency Preparedness - SOLAS Chapter III — Life-Saving Appliances and Arrangements - [Drill Schedule](/company/drill-schedule) - Ship Security Plan (SSP) and Shipboard Oil Pollution Emergency Plan (SOPEP)
Version Date Editor Revision history
1.0 21 Apr 2025 Christophe Guegan Initial commit
2.0 03 Jun 2026 Christophe Guegan Full rewrite aligned to drill schedule (106)